As the host of the call, it is your duty to keep the meeting on track. If you’ve allotted ten minutes to discuss a new regulation, for example, and fifteen minutes have passed, your call will likely run longer than expected unless you take action to keep the meeting on track. It’s helpful to create an agenda for the call and to actively monitor the call as it progresses. Treat international conferencing as you would treat a meeting. This also reduces the overall cost of the call. By limiting the call this way, you could reduce the number of participants on the call while offering them a more convenient means of obtaining the information that was discussed. For example, you may decide that you want your regional sales managers present so that they can provide input and get their questions answered however, their sales teams may not need to participate in the live call and could benefit by listening to a recording at their leisure. Consider who will be asked to speak and whether there will be an opportunity for questions and answers or other interactive exchanges. Not all international conferencing participants need to actively participate in real time. Use a world time zone map or world meeting planning tool to determine which block of time falls within business hours for most attendees.ĭetermine who needs to attend the call in real time. This isn’t always possible, but it should be attempted when possible. Schedule the international conferencing with convenience in mind. If the sound quality is bad enough, attendees will struggle to hear, or worse, abandon the meeting. Poor connections, noise on the line, echoes, and other sound quality issues will adversely affect your global conference call. Not all international conferencing services use high quality telecommunications networks. If you are a participant, use the best practices tips for international conferencing attendees to ensure that you can contribute to the call’s success.īest Practices for International Conferencing HostsĬhoose a high quality international conferencing service provider. If you are a host, avoid holding a poorly planned teleconference by following these best practices for international conferencing hosts.
Whether you will be hosting international conferencing calls or have been invited to one, an international conference call’s success depends in large part on how it’s been planned and organized as well as on the etiquette of its attendees. International Conferencing International Conference Calling Best Practices
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